Join our mailing list for a weekly round-up of news and resources, plus price concession/NCSO alerts. The pharmacy will need to give consideration to how pharmacies can access the leaflet, for example sent regularly to all patients, sent once to all patients and then to new patients who use the service or made available on the website with a pointer to it. The Data Security and Protection Toolkit replaces the previous Information Governance toolkit from April 2018. The level of risk is normally established by considering the impact of a potential data loss occurring and the likelihood of a loss taking place. Whilst carrying out an assessment you should enter both a current score (your pharmacy’s assessment score for the current year) and a target score (the score you intend to attain on your next assessment), by doing this an action plan is created (known as an ‘implementation plan’ or ‘improvement plan’ in the Toolkit). All contractors should therefore be giving consideration to the encryption of computers containing personal information. Can a self-employed locum pharmacist be the IG lead for a pharmacy? Can a Head Office staff member view the submissions of individual stores? General Practice however there may be alternative questions relevant to just your organisation type: Data Security and Protection Toolkit – Administrator Guide v 1.5 FINAL 03/07/2019 ... Data Security and Protection Toolkit … Q. I have already submitted my baseline IG Assessment. The ICO has published guidance on what they consider to be ‘reasonable steps’. About the Data Security and Protection Toolkit, 3.1. There is no mandatory requirement to post or fax action plans to local NHS England teams, however, where the local NHS England team is working to provide support to pharmacies in meeting the requirements, pharmacies may find it helpful to submit their copy. These assurances are provided through completion of an online assessment tool, the NHS Information Governance Toolkit (IGT). If a pharmacy has not notified the ICO, this would be a breach of data protection legislation and a criminal offence. Q. A. Q. I’m currently in the process of data mapping and risk assessing all flows of personal information. should not normally be disclosed without patient consent or otherwise allowed by law. General guidance from Public Health England’s ‘Access to supervised doses of opioid substitution for people in police custody advice’ available here may be useful. Q. 'About the Data Security and Protection Toolkit' provides an overview of what the toolkit is, who should complete the toolkit, and why. Q. FAQs about Data and Security Protection (IG) Toolkit and data security can be found below. The ICO may also prosecute those who commit criminal offences under data protection legislation. Q. I am about to undertake my premises risk assessment. Community Pharmacist Consultation Service (CPCS), Smartcard Registration Authority contacts, Community Pharmacy Patient Questionnaire (CPPQ), Show/Hide all pages in Contract and IT section, Emergency and Business Continuity Planning, Communications across healthcare using IT, Technology, infrastructure, reducing burden & workflows, Relocations which do not result in significant change, NHS Identity Guidelines: NHS logo use by pharmacies, Association of Police Controlled Drugs Liaison Officers, NHS (Pharmaceutical and Local Pharmaceutical Services) Regulations 2013, clinical governance section of the website, Contractor Notice: Online Drug Tariff emails, PSNC and BMA issue statement on medicines supply, Free campaign material to support ‘We Are Undefeatable’, December meeting of the Community Pharmacy Brexit Forum. Expert guidance on encryption of computers should be sought from system suppliers. The 'Data Security Meta Standards' document gives the bigger picture of where the standards fit in. Q. There is a greater risk of laptops etc being stolen even if they are not removed from the pharmacy, therefore the appropriate measures as outlined in the requirements must be taken. Once I’ve registered for the IG Toolkit, how do I update my registered email address or other information? Both are linked to the same premises. There is flexibility in how the pharmacy structures co-ordination of information handling within the pharmacy. Is this correct? Q. I use a laptop in the pharmacy for connecting to the internet for drug information but it does not hold any patient sensitive information. Historic Data Security and Protection Toolkit guidance and training, 7.1 Guidance carried over from the IG Toolkit, 9.1 e-Learning – data security awareness – frequently asked questions. Can a local NHS England team take action against a pharmacy contractor who does not achieve the required level by the 31st March 2015? Are pharmacies required to have a business continuity plan? Do I need to do this? Toolkit completion: Question-by-question guidance (mandatory questions) – this can be used to work your way down the Toolkit … Q. If a significant error has been made, contact the Exeter Helpdesk (Exeter.helpdesk@nhs.net or 0845 3713671) who will consider the request. Two identical pharmacies holding the same information, computers and stock may have quite different physical security needs if one is located in an area of high crime and the other in a low crime area. This page includes guidance carried over from the predecessor system, the 'Information Governance Toolkit'.   Definition of Data Security and Protection Toolkit organisation types 2020/2021. There are a number of exceptional circumstances in which personal data can be disclosed without patient consent, for example, where disclosure of personal data is necessary to prevent serious injury or damage to the health of a patient. It is important to make some comments to support your score, this could be by making some comments in the comments box or ticking the relevant evidence obtained boxes but it is not mandatory to complete the optional fields to record where each piece of evidence is located or to upload evidence such as policies and procedures. A. Once IG policies and procedures are in place, pharmacy contractors should review these annually to ensure they remain relevant and appropriate, for example to ensure they continue to be in line with law in this area. They have undergone two phases of consultation led by the PSNC. Toolkit completion: Overview: Five steps for completing the Data Security and Protection Toolkit 2019/20– this gives a step-by-step guide to completing the Toolkit and references other materials. Of these the PSNC have highlighted 15 as technical questions … The F-Code or ODS code is the the unique code issued to your pharmacy which identifies you to NHS Prescription Services. How can this be achieved? There may be other reasons to include confidentiality clauses in contracts for example protecting information relating to the business that is commercially sensitive. Responses to frequently asked questions regarding the Data Security and Protection Toolkit. It is recognised however that this may take some time to achieve. On the 1st April 2013, responsibility for monitoring and supporting pharmacy information governance passed from PCTs to NHS England Area teams (now local NHS England teams). Encryption is referred to in relation to the NHS IG requirement on mobile computing. A. ; … This requires that personal data (which may be sensitive) such as patient identifiable information is not shared without patient consent or is otherwise allowed by law. On the Information Governance Toolkit, there are fields linked to each requirement to record the location of evidence or to upload evidence. Find out the latest on pharmacy funding and NHS statistics. A. This requirement relates to safeguarding mobile devices that are used to store personal information. The account of the previous owner can be locked and the new owner registered against that ODS Code. This survey has been developed by NHS Digital to assist organisations in understanding the data security awareness of its staff. USB sticks and CDs/DVDs), ‘Level 3’ can be recorded but the pharmacy should insert a comment in the text field that states the requirement is not applicable, and that their policy is that they have no mobile computing devices. EC1A 9LQ System suppliers are giving consideration to the most appropriate solutions for their customers. Q. I use a mobile device for connecting to the internet for drug information but it does not hold any patient sensitive information. The final deadline for completing the mandatory questions was re-scheduled from March 31st 2020 to September 30th 2020. Information Governance ensures necessary safeguards for, and appropriate use of, patient and personal information. PSNC sends regular emails to help ensure community pharmacy teams don’t miss any key information, guidance and resources. 6.4. prescription forms as well as information held electronically? 9 Guidance for Care Providers for the Data Security and Protection Toolkit Final version of this guidance willinclude: • ‘Tool tips’ guidance to accompany the assertions in the newtoolkit • An updated Guide for Registered Managers • An updated Guide for Staff • ‘Big Picture’Guides (overall view of 10 Data … Do I need to invest in e.g. 6. The Data Security Meta Standard provides more information on what the ten data security standards are and why they are important. Note, it is a legal requirement through data protection legislation to make “fair processing information” available. A. Yes. Data Security and Protection Toolkit staff awareness questions. On the template ‘Portable Equipment: Asset Control Form’, there is a section for “Asset number” and “Mobile number”. The DSP Toolkit … For security reasons, local NHS England team’s record details of which forms were issued to which prescribers. How to find us Queries on specific IG requirements can be found towards the bottom of the page. PSNC does not believe that this is appropriate as an ongoing measure in managing supply. NHS Digital’s Data Security and Protection Toolkit (DSPT) is a free, online self-assessment of your compliance with:. User-friendly, this guide makes completing the updated Toolkit … The NHS (Pharmaceutical and Local Pharmaceutical Services) Regulations 2013 require that contractors have an “acceptable” information governance programme – if it is considered acceptable by NHS England and includes an information governance programme which provides for compliance with approved procedures for information management and security. One method of risk assessment is detailed in Appendix 7 of the workbook. Regulatory burdens are assessed on a retrospective basis and included in funding negotiations. Data breaches are all over the news, and organizations are acutely aware that even if they have achieved PCI compliance or SOX compliance, new compliance regulations like the GDPR demand more stringent data security controls.To help you improve your security and compliance posture, we have put together a list of the top 12 data security solutions for protecting sensitive data … Pharmacies are also required to be compliant with data protection legislation and the NHS Code of Practice on Confidentiality. Pharmacies should use their judgement based on local circumstances on which pieces of hardware should be recorded on the asset register. A. A. The Information Commissioner’s Office has issued guidance on their approach to encryption. How can I assess the risk of a particular flow? 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